Corporate Social Responsibility Policy

Preamble

• Corporate Social Responsibility (“CSR”) has been an area of focus, since the very beginning, for Medica Hospitals Private Limited, (“MHPL”). MHPL has made conscious efforts to make a difference in the lives of the less privileged.
• The Companies Act, 2013 (“the Act”) brings an even greater emphasis on CSR with Rules that provide guidance on minimum CSR spend, reporting mechanism, review structure and reporting to the shareholders of the Company. A CSR Committee has been formed at the Board level to oversee CSR activities of the Company.
• Further to the above stated, the Board has approved this CSR Policy which has been formulated and proposed by the CSR Committee with an objective to outline its CSR focus areas, recommending the amount of CSR expenditure, execution process, review and monitoring mechanism, and, reporting process to the Management and the Board of Directors of the Company.
• This CSR Policy intend to establish for stakeholders , its philosophy, guiding principles and focus areas to promote in the arena of CSR. This Policy is a forward looking document, which establishes the parameters and foundation upon which the CSR initiatives of the Company would be built.

Philosophy & Objectives

MHPL has its vision to commit to bring the best in healthcare by creating an institution committed to the highest standards of medical and service excellence, patient care, scientific knowledge and medical education. The Company’s mission is to deliver excellent clinical outcome with superior patient care in a transparent manner within a safe environment.

The Company aims to be committed to social causes and relevance for its inclusive growth and to contribute to society by supporting causes on the health and other well being platform. Through CSR, the Company intends to proactively engage with the society by working with communities to improve their well being in an empathetic manner. The Company seeks to bring focus to community welfare in healthcare, education, nutrition and livelihood.

CSR Identified Sectors and CSR Activities

MHPL shall undertake CSR activities in all or any of the CSR activities as prescribed under the Companies Act, however, it shall give primary importance to the identified Sectors, as follows:

Modalities of Execution and Implementation Schedules

Independent Implementing Agency: The Company shall work with Eastern India Healthcare Foundation (EIHF), a registered public charitable Trust as its independent implementation partner for execution of the CSR activities.

NGO Support: EIHF will execute projects with the help of NGOs, if required or by engaging employees. EIHF may seek the support of NGOs who are working on ground on issues decided upon. EIHF will also provide training support to volunteers to carry out / support in CSR activities.

Modality of Execution of CSR Activities: The Company shall execute and undertake the CSR activities as follows:

• Healthcare which will cover pan-India immunization, surgeries and treatments, health camps, medicinal support, health awareness and environmental awareness, etc.

Geographical Areas for CSR Activities:

• Health & Hygiene: In areas as may be identified by EIHF or MHPL
• Nutrition: For underprivileged children in selected areas of operations.
• Education and Livelihood: Only in the village adopted by EIHF; in locations identified by the Company from time to time

Beneficiaries for the CSR Activities:

• Children (0-18 years)
• Women – Particularly, those who are running households alone
• Senior citizens
• Others – society at large

CSR Funding and CSR Expenditure

CSR Budget: Whenever the Company is making profits, in order to ensure funding for the CSR Activities, MHPL shall strive to allocate 2% (two per cent) of the average net profits made by the Company in its immediately preceding three financial years. The Company may collaborate with or pool resources from its subsidiary Company to undertake CSR activities.

CSR Expenditure Funds: The CSR Committee will present the Proposed Implementation Plan to the Board, detailing the action steps, modalities and the estimated CSR expenditure to the Company, for the Board’s approval. The CSR Committee shall prepare the Proposed Implementation Plan either itself or together with EIHF.

Implementation Plan: The Board shall approve the Final Implementation Plan and the CSR expenditure Funds which shall be allocated for implementation.

Declaration: The Company hereby declares that any surplus arising and/or additional revenue generated out of CSR activities undertaken by the Company shall not form part of the business profit of the Company and same shall be spent for undertaking any CSR activities only.

Roles And Responsibilites

Monitoring and Reporting Framework

Project monitoring
The Company will institute a well-defined monitoring and evaluation mechanism to ensure that each social project has:

• Clear objectives developed out of the societal needs that are determined through baseline studies and research.
• Clear targets, timelines and measureable parameters wherever possible.
• A progress monitoring and reporting framework that is aligned with the requirements of Section 135 of the Companies Act, 2013 and the CSR Rules.

Budget monitoring
The Company will establish an accounting system to ensure project wise accounting of CSR spend.

Reporting framework
The Company will monitor progress on CSR projects and CSR spend and report to the top management and the CSR Committee.

The Company will report CSR performance in its annual report as per the structure and format prescribed in the notified CSR rules.

Validity of CSR Policy

The Board may amend the CSR policy as may be required from time to time.

Our Programmes: