- Corporate Social Responsibility (“CSR”) has been an area of focus, since the very beginning, for Medica Hospitals Private Limited, (“MHPL”). MHPL has made conscious efforts to make a difference in the lives of the less privileged.
- The Companies Act, 2013 (“the Act”) brings an even greater emphasis on CSR with Rules that provide guidance on minimum CSR spend, reporting mechanism, review structure and reporting to the shareholders of the Company. A CSR Committee has been formed at the Board level to oversee CSR activities of the Company.
- Further to the above stated, the Board has approved this CSR Policy which has been formulated and proposed by the CSR Committee with an objective to outline its CSR focus areas, recommending the amount of CSR expenditure, execution process, review and monitoring mechanism, and, reporting process to the Management and the Board of Directors of the Company.
- This CSR Policy intend to establish for stakeholders , its philosophy, guiding principles and focus areas to promote in the arena of CSR. This Policy is a forward looking document, which establishes the parameters and foundation upon which the CSR initiatives of the Company would be built.
Philosophy & Objectives
MHPL has its vision to commit to bring the best in healthcare by creating an institution committed to the highest standards of medical and service excellence, patient care, scientific knowledge and medical education. The Company’s mission is to deliver excellent clinical outcome with superior patient care in a transparent manner within a safe environment.
The Company aims to be committed to social causes and relevance for its inclusive growth and to contribute to society by supporting causes on the health and other well being platform. Through CSR, the Company intends to proactively engage with the society by working with communities to improve their well being in an empathetic manner. The Company seeks to bring focus to community welfare in healthcare, education, nutrition and livelihood.
CSR Identified Sectors and CSR Activities
MHPL shall undertake CSR activities in all or any of the CSR activities as prescribed under the Companies Act, however, it shall give primary importance to the identified Sectors, as follows:
- Supporting and facilitating surgery and high end treatment
- Preventive healthcare to underprivileged in identified geographies
- Personal hygiene training in those villages which have been identified by the Company and in those locations where Health and Immunization camps are organized by the Company
- Environmental hygiene awareness in and around the areas of operations of the Company
- Supporting under privileged people by providing them Health Insurance coverage
Financial assistance to the needy for their education.
Modalities of Execution and Implementation Schedules
Independent Implementing Agency: The Company shall work with Eastern India Healthcare Foundation (EIHF), a registered public charitable Trust as its independent implementation partner for execution of the CSR activities.
NGO Support: EIHF will execute projects with the help of NGOs, if required or by engaging employees. EIHF may seek the support of NGOs who are working on ground on issues decided upon. EIHF will also provide training support to volunteers to carry out / support in CSR activities.
Modality of Execution of CSR Activities: The Company shall execute and undertake the CSR activities as follows:
- Healthcare which will cover pan-India immunization, surgeries and treatments, health camps, medicinal support, health awareness and environmental awareness, etc.
Geographical Areas for CSR Activities:
- Health & Hygiene: In areas as may be identified by EIHF or MHPL
- Nutrition: For underprivileged children in selected areas of operations.
- Education and Livelihood: Only in the village adopted by EIHF; in locations identified by the Company from time to time
Beneficiaries for the CSR Activities:
- Children (0-18 years)
- Women – Particularly, those who are running households alone
- Senior citizens
- Others – society at large
CSR Funding and CSR Expenditure
CSR Budget: Whenever the Company is making profits, in order to ensure funding for the CSR Activities, MHPL shall strive to allocate 2% (two per cent) of the average net profits made by the Company in its immediately preceding three financial years. The Company may collaborate with or pool resources from its subsidiary Company to undertake CSR activities.
CSR Expenditure Funds: The CSR Committee will present the Proposed Implementation Plan to the Board, detailing the action steps, modalities and the estimated CSR expenditure to the Company, for the Board’s approval. The CSR Committee shall prepare the Proposed Implementation Plan either itself or together with EIHF.
Implementation Plan: The Board shall approve the Final Implementation Plan and the CSR expenditure Funds which shall be allocated for implementation.
Declaration: The Company hereby declares that any surplus arising and/or additional revenue generated out of CSR activities undertaken by the Company shall not form part of the business profit of the Company and same shall be spent for undertaking any CSR activities only.
Roles And Responsibilites
The Board of Directors of the Company will be responsible for;
- Approval of the CSR Policy of the Company.
- Disclosing the content of the Policy in its report and place the Policy on the Company’s website in such a manner as prescribed under Section 135 of the Companies Act 2013 read with the CSR Rules.
- Ensuring that the social projects included in the Policy are undertaken by the Company.
- Ensuring that the Company spends, in every financial year, at least 2% of the average net profits of the Company made during the three immediately preceding financial years in pursuance of the Policy.
- Ensuring that the Company gives preference to the local areas around its operations for spending the amount earmarked for CSR projects.
- Ensuring that it specifies the reasons in its report for not spending the earmarked amount in case the Company fails to spend such amount.
Composition of the CSR Committee: The composition of the CSR Committee of the Board is as under.
|Mr. Komal Dutta Dashora
|Mr. Ayanabh Deb Gupta
|Mr. K S Ravindra
The Board shall have the power to make any change(s) in the constitution of the Committee.
Responsibility of the CSR Committee:
- Formulate and recommend the CSR Policy to the Board for approval. The Committee shall indicate the projects to be undertaken by the Company as specified in Schedule VII of the Companies Act, 2013.
- Monitor the Policy from time to time and recommend changes to the Board.
- Recommend the amount of expenditure to be incurred on CSR projects.
- Institute a transparent monitoring mechanism for ensuring implementation of the social projects undertaken by the Company.
Responsibility of the CSR Co-ordinating Team
- Act as central coordinating point for the delivery of CSR
- Coordinate with the implementing departments for project design and implementation of CSR programmes in compliance with section 135 of the Companies Act, 2013 and the CSR Rules.
- Plan annual budgets for CSR projects in coordination with the implementing departments and make a proposal to the CSR
- Identify and manage partners to implement programs as
- Report to the CSR Committee the progress on CSR projects and status of CSR expenditure once in each quarter or as may be required by the CSR Committee.
- Documents and reports of all CSR activities of the Company in pursuit of the Companies Act, 2013 and the CSR
- Carry out any other activity that may be required to effectively deliver the CSR programs of the Company.
Monitoring and Reporting Framework
The Company will institute a well-defined monitoring and evaluation mechanism to ensure that each social project has:
- Clear objectives developed out of the societal needs that are determined through baseline studies and research.
- Clear targets, timelines and measureable parameters wherever possible.
- A progress monitoring and reporting framework that is aligned with the requirements of Section 135 of the Companies Act, 2013 and the CSR Rules.
The Company will establish an accounting system to ensure project wise accounting of CSR spend.
The Company will monitor progress on CSR projects and CSR spend and report to the top management and the CSR Committee.
The Company will report CSR performance in its annual report as per the structure and format prescribed in the notified CSR rules.
Validity of CSR Policy
The Board may amend the CSR policy as may be required from time to time.
Kolkata Accident Response & Medical Assistance (KARMA)
- KARMA is a collaborative effort of Medica Superspecialty Hospital, EIHF, Tata Metaliks Ltd and Kolkata Police. It is a dedicated free ambulance service for road accident victims in the city of Kolkata.
Since the inception of the Company, Karma has responded to 35,207 calls, transported 26,340 accident victims to the nearby hospital and provided first aid to 8,867 victims till Mar’23.
- The Company also helps in providing superlative healthcare facilities to the underprivileged people in the society.
- Financial assistance has been given to economically weak students for their education. Medical Students have been provided support under this programme.
- A primary school in one of the villages of Chakrata (Uttrakhand) is being provided financial support including free meals for the students as an added incentive for attending the classes.
Under this programme, young and educated people who are unemployed have been provided basic healthcare training. This helps them earn a living as they provide healthcare support at the doorsteps of the community.
Women from local community are trained and provided vocational training. Subsequently, they are also employed as health assistants, valet parking assistants and housekeeping helpers.
KARMA has also received FICCI Jury, 2014 Recognition Award for best CSR Project, and Mercedes Road Safety Award, 2016.